How to Create a Product and Add It to a Quote in Salesforce Revenue Cloud

Salesforce Revenue Cloud brings product management, pricing, and quoting together in one unified experience. If your team is setting up new products or transitioning to the modern Product Catalog and Quote Line Editor, it’s important to understand how each component connects.

This guide walks you through creating a product, defining how it’s sold, assigning pricing, building a catalog structure, and adding the product to a quote using the new Revenue Cloud interface.

1. Create Your Product

Every selling process begins with a well-defined product record. This forms the foundation for pricing, catalogs, and quoting.

Steps

1. Open the Product Catalog Management app.

2. Go to the Products tab → click New Product.

3. Enter:

   • Name: iPhone 16

   • SKU: iPhone-16

   • Code: iPhone-16

Important Fields

• Active → Required to make the product available for quoting.

• Assetizable → Creates an asset after the sale.

• Sell Only With Other Products → Leave unchecked unless it’s a dependent add-on.

• Display URL → Add an image link for a richer quoting experience.

• Availability Date → When sales teams can begin quoting it.

• End of Life / Discontinued Date → Useful for product lifecycle management.

Click Save — your core product is now ready.

Product Detail Page

2. Define the Product’s Selling Model

The selling model determines whether the product is sold one time, yearly, monthly, weekly, or as evergreen.

Steps

1. Open the Related tab on your product.

2. Find Product Selling Model Options → click New.

3. Select One-Time for this example.

4. Leave Proration Policy blank for now.

This tells Revenue Cloud how the product should behave during quoting and billing.

Product Selling Model

3. Add Pricing Using the Standard Price Book

A product cannot be quoted until it has list pricing.Pricebook entries determine how the product is priced when added to a quote.

Steps

1. Go to Pricebook Entries in the product’s Related tab.

2. Click New.

3. Confirm the product fields auto-populate.

4. Select Standard Price Book.

5. Enter a List Price (e.g., $999).

6. Mark Active and click Save.

Now your product has an official list price and is ready for use in quotes.

Price Book Entry

4. Create a Catalog

The new Revenue Cloud experience requires products to be part of a catalog before they can be browsed and added to quotes.

Steps

1. Return to Product Catalog Management.

2. Open the Catalogs tab → click New.

3. Enter:

   • Name: Smartphone 2026

   • Code: SMP2026

   • Catalog Type: Sales

   • Effective Start & End Dates

Additional Helpful Fields

• Description → Useful for guiding internal teams.

• Effective Dates → Controls catalog visibility.

Save the catalog to move forward.

Catalog

5. Create Categories & Assign the Product

Categories help organize products so sales reps can browse by brand, year, or type.

Steps

1. Create a Category named iPhone and enable Show in Menu.

2. Create another category named 2026, set iPhone as its parent, and again check Show in Menu.

3. Open the Related tab of the category.

4. Find Product Assignments → Assign Product.

5. Select the iPhone 16 product.

Your catalog structure is now complete and ready for quoting.

Categories

6. Create a Quote

Next, create the quote where your product will be added.

Steps

1. Switch to the Sales app.

2. Search for Quotes → click New Quote.

3. Fill in:

   • Quote Name

   • Expiration Date

   • Account

   • Opportunity

   • Billing and Shipping Addresses

4. Save the quote.

5. Go to the Lines tab to open the Quote Line Editor.

6. Click Browse Catalog.

7. Select Smartphone 2026 and click Next.

If the product doesn’t appear yet — that’s expected. One final setup step is required.

Simple Quote

7. Sync Pricing Data

Revenue Cloud requires pricing to be synchronized before products show up in the Quote Line Editor.

Steps

1. Go to Setup → search Salesforce Pricing Setup.

2. Click Sync Pricing Data.

3. Wait 1–2 minutes.

Once complete:

1. Return to your quote.

2. Select Browse Catalog → Smartphone 2026.

3. You should now see iPhone 16.

4. Click Add → Save Quote.

Your product is now added to the quote successfully.

Sync Pricing Data

8. Review Quote Totals

Once the product appears under the Quote Line Editor:

• Adjust quantity

• Add discounts

• Add or remove additional products

On the Quote detail page, you’ll now see:

• Discount

• Total Price

• Grand Total

All values update automatically as you modify line items.

Browse Products

Quote Line Editor

Final Thoughts

You’ve now walked through the complete lifecycle:

✔ Creating a product

✔ Defining how it’s sold

✔ Adding pricing

✔ Building catalog and category structures

✔ Assigning the product

✔ Syncing pricing

✔ Adding it to a quote

✔ Reviewing updated totals

These steps form the foundation of successful product and pricing operations within Salesforce Revenue Cloud. As your business matures, you may expand into more advanced capabilities such as subscription products, bundles, evergreen models, guided selling, or revenue lifecycle automation.

About CRMDX’s Revenue Cloud Expertise

At CRMDX, we help organizations across the US modernize and streamline their revenue processes using Salesforce Revenue Cloud.

Our team specializes in:

• Product Catalog Management (PCM) implementations

• CPQ to Revenue Cloud migrations

• Pricing and discounting frameworks

• Subscription, evergreen, and usage-based product models

• Quote-to-order automations

• Asset, amendment, and renewal lifecycles

• End-to-end RevOps architecture and consulting

Whether you’re just getting started with Revenue Cloud or planning a large-scale transformation, CRMDX brings deep industry experience, technical expertise, and a proven delivery approach to help your sales, operations, and finance teams scale with confidence.

If you're looking to optimize your revenue lifecycle, simplify quoting, or modernize your product catalog, CRMDX is here to help.